Online Reimbursement Form This form is not to be used for travel reimbursements. Please review the UF policies on reimbursement: Employee reimbursements Employee Reimbursement Guide (.pdf) Entertainment Expense Guide (.pdf) Timeliness of travel entertainment and employee reimbursements Candidate meals: Based on state guidance, gratuities should not exceed 15% of the bill subtotal before tax. In some cases, tips on meals may exceed 15% where there is an automatic gratuity charged by the venue.Type of reimbursement:*Employee event reimbursementCandidate meal reimbursementGeneric reimbursement (including Conferences/Training – Non PDT/OB Funds)Candidate was taken for:*Lunch ($20.00 per person/ 4 people limit for each meal including candidate)Dinner ($40.00 per person / 4 people limit for each meal including candidate)Payer's name:*Payer's email address:*Date of candidate meal:* Location of candidate meal:*Candidate:*Position candidate is applying for:UF Representatives (maximum 4):*Additional information (if applicable):Meal cost:*Attach meal receipt(s). Receipt(s) MUST be itemized AND reflect proof of payment. (.pdf preferred - .tif files cannot be uploaded for security reasons).* Drop files here or Employee name:*Employee Email:* Event name:*Business purposeReason for ReimbursementFunding sources types*UFF / Foundation / 171 FundsState FundsGrant FundsOtherEvent date:* Event budget:*Fund approver:* First Last Support documentation:* Drop files here or Please attach the following, as applicable: (.pdf preferred - .tif files cannot be uploaded for security reasons). Fund approval email Signed receipts (person being reimbursed) Event ad / Meeting schedule / Schedule List of attendeesFunding name:*Is this a UFF / Foundation / 171 Fund?*YesNoUFF / Foundation / 171 Source of Funds Number:*If UFF / Foundation / 171 Fund number is not known, please enter 00000UFF / Foundation / 171 Fund Name:*Donor Intent or Detailed Purpose of Fund per Gift Agreement or Other UFF Record*How does this expenditure meet the donor intent or stipulations of the gift agreement?*ReceiptsList each receipt separately and amount to be reimbursed:Date of receipt:* Place of purchase:*Taxes (subject to reimbursement):*Receipt amount:*Do you have additional receipts?*YesNoDate of second receipt:* Place of purchase of second receipt:*Taxes of second receipt (subject to reimbursement):*Second receipt amount:Do you have a third receipt?*YesNoDate of third receipt* Place of purchase of third receipt:*Taxes of third receipt (subject to reimbursement):*Third receipt amount:*Do you have a fourth receipt?*YesNoDate of fourth receipt:* Place of purchase of fourth receipt:*Taxes of fourth receipt (subject to reimbursement):*Fourth receipt amount:*Total reimbursable amount:*Additional information (if applicable):
